How to Check Your CAO Application Status

Check your Central Applications Office (CAO) application status for 2025 (for the 2026 academic year) for KwaZulu-Natal institutions like UKZN, DUT, MUT, or UniZulu. Status checks are free and online via the CAO portal.

CAO Application Status Check 2025

Table of Contents

What You’ll Need

  • Your CAO number (8 digits, e.g., starting with 25 for 2025 applications).
  • South African ID number or passport (for internationals).
  • If forgotten: Use your ID to retrieve CAO number.

Step-by-Step Guide to CAO Login and Status Check

  1. Visit the CAO Website: Go to www.cao.ac.za.
  2. Access the Login Page:
  3. Login Options:
    • With CAO Number: Enter your CAO number and ID/passport number.
    • With ID Number (If Forgotten CAO Number): Click “Forgot CAO Number?” or “To find your CAO Number.” Enter your ID number and cellphone (as on application) to retrieve it via email/SMS.
    • Verify with CAPTCHA if prompted.
  4. Check Your Status:
    • Once logged in, go to “My Application” or “Application Status.”
    • You’ll see updates like “Received,” “Processing,” “Offered,” “Accepted,” or “Rejected.” It also shows program choices, financial aid status, and history.
    • For 2025 apps: Statuses update as universities review (e.g., offers from November 2025 onward).
  5. Accept or Decline Offers: If offered, respond within the deadline (usually 3-7 days) via the portal.

Specific for Universities (UKZN, DUT, etc.)

CAO status is centralized, but universities may have additional portals:

  • UKZN Status Check: Use CAO first. For direct UKZN check: caocheck.ukzn.ac.za. Enter CAO number, ID/passport, or student number, and select year (2025/2026). It shows detailed progress.
  • DUT Status Check: Check via CAO. DUT may email updates; if needed, contact [email protected] with CAO number.
  • Other CAO Unis (MUT, UniZulu): Use CAO portal; universities notify via CAO or email.

Troubleshooting and Tips

  • Forgot Password/Number?: Use “Forgot CAO Number” with ID and cell. If issues, call CAO at 031 268 4444 or email [email protected].
  • No Status?: Wait 2-4 weeks post-application; if “Waiting List” or “Rejected,” apply for change of mind (fees apply, deadlines October 2025).
  • Late Applications: Possible for some programs (fee R160); check CAO site.
  • Upload Documents: After login, upload if required (e.g., ID, Matric results) via “Documents” section.
  • Mobile-Friendly: Use the site on phone; no app needed.

For Non-CAO Universities (TUT, WSU)